AI workflow library

Automation is not about replacing yourself. It's about removing yourself from the parts of your business that don't need you. These workflows handle the repetitive, time-consuming work so you can focus on the things only you can do.

Each workflow below includes the tools, the trigger, the steps, and what you get at the end. Start with the one that solves your biggest current problem.

Workflow 1: AI Content Pipeline

Turns one idea into a full week of content across multiple platforms — automatically.

Tools needed

• ChatGPT or Claude (idea expansion)
• Make.com or N8N (automation)
• Notion or Google Docs (content hub)
• Buffer or Typefully (scheduling)

How it works

1. Trigger: You write one core idea or topic into a Notion page (or a form).
2. Step 1: Make.com detects the new entry and sends the idea to Claude via API with a prompt to generate: a Twitter thread, a LinkedIn post, a newsletter section, and 3 short-form video hooks.
3. Step 2: The outputs are saved back to Notion, organized by platform in separate columns.
4. Step 3: Make.com pushes each piece to your scheduling tool (Buffer or Typefully) with a draft status.
5. Step 4: You review and approve in 10 minutes instead of writing for 3 hours.

Time saved

Roughly 4–6 hours per week of writing time compressed into 10-minute review sessions.

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Workflow 2: Automated Lead Follow-up

Follows up with new leads automatically, with personalized messages — without you lifting a finger.

Tools needed

• Tally or Typeform (lead capture form)
• Make.com or Zapier (automation)
• Claude or ChatGPT (message personalization)
• Gmail or any email tool

How it works

1. Trigger: Someone fills out your contact form or lead form.
2. Step 1: Make.com catches the form submission and extracts: name, business type, problem they mentioned.
3. Step 2: This data is sent to Claude with a prompt to write a personalized first reply email that references their specific situation.
4. Step 3: The email is sent via Gmail within 5 minutes of them submitting the form.
5. Step 4: A task is created in Notion (or Trello) to follow up manually 3 days later if no reply.

Time saved

Eliminates the delay between lead capture and first contact — most founders take 24–48 hours. This runs in 5 minutes, every time.

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Workflow 3: AI Research & Summarization Pipeline

Monitors your industry, summarizes what matters, and delivers it to you in a weekly digest.

Tools needed

• RSS feeds or Google Alerts (source monitoring)
• N8N or Make.com (automation)
• Claude (summarization)
• Email or Notion (delivery)

How it works

1. Trigger: Every Monday at 8am, N8N pulls the latest articles from 5–10 RSS feeds you've defined (industry blogs, competitor sites, news sources).
2. Step 1: Each article URL is sent to Claude with a prompt to extract: the main idea in 2 sentences, why it matters for your niche, and any actionable takeaway.
3. Step 2: All summaries are compiled into a single document.
4. Step 3: The digest is emailed to you every Monday morning, or saved to a Notion "Weekly Intel" page.

Time saved

Replaces 1–2 hours of manual reading and note-taking with a 10-minute scan of what actually matters.

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Workflow 4: Customer Support Triage

AI reads incoming support messages, categorizes them, drafts a reply, and routes complex issues to you.

Tools needed

• Gmail or any email inbox
• Make.com or Zapier (automation)
• Claude or ChatGPT (classification + reply drafting)
• Notion or Trello (ticket tracking)

How it works

1. Trigger: A new email arrives in your support inbox.
2. Step 1: Make.com reads the email and sends it to Claude with a prompt to: classify the issue (billing, technical, general question, complaint), draft a reply using your FAQ document as context, and flag it as "needs human" or "can auto-reply."
3. Step 2: For "can auto-reply" messages, the draft is sent back to Gmail as a draft ready for one-click send (or sent automatically if you choose).
4. Step 3: For "needs human" messages, a task is created in Notion with the email content, Claude's suggested reply, and a priority level.

Time saved

Reduces support time by 60–70% for businesses with repetitive support queries. Frees you for the issues that actually need your attention.

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How to get started

Pick the workflow that solves your biggest pain point right now. Don't try to build all four at once.

The easiest starting point is Make.com — their free plan handles up to 1,000 operations per month, which is more than enough to test any of these workflows. N8N is better if you want more control and are comfortable with a steeper learning curve.

If you want me to walk you through setting any of these up for your specific business, the AI Workflow Audit is the fastest way to get a custom roadmap built for you.